1. Fifty percent of the total of the vacation stay is due upon receipt of the lease agreement. Final payment is due no later than 30 days prior to arrival. If the rent payment (including rent, security deposit and sales tax) is not received by this time we may cancel the reservation. Checks should be made payable to Jeff L. Shook and returned with signed lease agreement. Checks returned, as NSF will incur a $35.00 svc. charge.
2. CANCELLATIONS: In the event of a cancellation by Tenant, Tenant shall receive a refund of all payments made by Tenant, less an administrative fee of $50.00 if the property is re-rented for the same time period. If the property is not re-rented Tenant will not be entitled to a refund of any rent payment made in advance. If unit is not re-rented for entire rental period, but for a portion of the time, the Tenant will be responsible for the difference. We highly recommend that you purchase Trip Insurance. All cancellations must be in writing by letter or fax. Whether or not the property is re-rented, Tenant, rather than Agent, shall be responsible for seeking reimbursement of any fees paid by Tenant to Agent for goods, services, or benefits procured by Agent from third parties for the benefit of Tenant that may have been paid out prior to Tenant’s cancellation.
3. TRIP INSURANCE: Tenant shall not be entitled to any refund due to delay in check-in, early check-out, or damage to guests belongings for any reason including mechanical malfunctions and disruption of utility services including cable or satellite TV. There will be no refunds due to unfavorable weather or any acts of God. Each tenant is urged to opt for Trip Insurance to cover potential financial loss. Should it be necessary to file an insurance claim, Tenant, not Agent, shall be responsible for seeking reimbursement.
4. Brown Mountain Lodge acts only as a sales agent for the Lodging Protection Plan (Trip Cancellation & Interruption Coverage) administered by CSA. For questions regarding this plan call CSA at 1-800-554-9839, Group Plan Code UN301.
5. TAX RATES: Tax rates are calculated as of the time of this Agreement. Tenant shall be responsible for payment of all applicable taxes according to rates in effect at the time of occupancy. Taxes are rate is added to stated rates.
6. SECURITY DEPOSITS: Tenant shall leave premises reasonably maintained and in undamaged condition. Tenant will promptly report any damage or necessary repairs. Tenant agrees to be responsible for any and all damages he may cause to unit, its contents, and grounds during period of tenancy. Any damage or losses will be charged to tenant’s security deposit or credit card and sales tax shall apply. This applies to items that are missing from the home during period of tenancy including linens, towels, utensils, decorative objects, or any other property in or around the home, including the cost of any repairs, replacements or special cleaning.
7. CHECK-IN TIME: Check-in begins no earlier than 3:00 PM. Do not go to the property prior to the agreed check in time. If you will be a late check-in please notify us so that special arrangements can be made.
8. CHECK-OUT TIME: Checkout is no later than 12:00 AM(Noon). Tenant is responsible for leaving the unit undamaged and in reasonably clean condition. After all windows and doors are secured and Tenant’s party has vacated the premises the keys MUST be turned in at the Agent’s office.
9. ITEMS TO BRING: TENANT IS RESPONSIBLE FOR BRINGING TRASH BAGS, SOAP, DETERGENTS, STAPLES AND PERSONAL ITEMS.
10. ACCOMMODATIONS: BML property is privately owned and furnished, equipped for housekeeping and decorated to the Owner’s taste. Standard equipment includes washer/dryer, telephone and television. Kitchens come stocked with cookware and dinnerware. Beds have mattress pads, sheets, pillows, blankets and bedspreads.
11. LOST KEYS: Failure to return keys will result in a $75.00 charge against your security deposit or credit card.
12. ITEMS LEFT BEHIND: Agent is not responsible for items left in the rental units. If any items are left behind, we will attempt to recover and return them to you. There will be a $25.00 charge plus shipping for this service.
13. OCCUPANCY: North Carolina law requires the total occupancy in units served by septic systems not to exceed two persons per bedroom. Maximum number of occupants allowed in each unit is indicated in the property description. Overcrowding or misrepresentation is grounds for immediate eviction without refund pursuant to Sec.42A-23, et. seq. of the Vacation Rental Act.
14. MAINTENANCE AND REPAIRS: If repairs to appliances and other systems in the unit are necessary, they will be made as soon as possible. NO REBATES WILL BE GIVEN FOR ANY MALFUNCTIONS. Agent reserves the right to enter premises to perform repairs, maintenance, etc.
15. TELEPHONES: Most rentals have telephones that are to be used for local calls only. Please use your telephone credit card or charge long distance calls to your home phone. A $25.00 service charge will be deducted from your security deposit in addition to any outstanding telephone charges. This is in accordance with the NC Vacation Rental Act.
16. TV USAGE: Television station availability will be dependent upon whatever each owner has established as a basic level of service in the case of either the satellite or cable provider. Pay-per-view selections are not available. No adjustments to TV service will be made.
17. PETS: No pets are allowed unless specifically authorized and permitted on property. Violation of the pet policy is grounds for immediate eviction without refund, pursuant to Sec. 42A-23 et. seq. of the Vacation Rental Act. Pet fee must be paid in advance or will be grounds for eviction without a refund. Pet arrangements are to be agreed upon by owner before acceptance.
18. NO SMOKING: All units are designated as “No Smoking on the Premises”. Violation of the “NO SMOKING” policy is grounds for immediate eviction without refund, pursuant to Sec. 42A-23 et. seq. of the Vacation Rental Act.
19. Brown Mountain Lodge is not responsible for any changes in water levels, water quality or any changes whatsoever in water conditions.
20. Unit may not be used for any activity which violates local, state, or federal laws, or NC insurance rules and regulations. No trees, shrubs, or other vegetation are to be cut, removed or otherwise damaged.
LIMITATIONS OF REMEDIES, DAMAGES AND INDEMNITY: 21. If Agent/Owner is forced to resort to employment of legal counsel, litigation, or professional collection services in the collection of any amounts due Agent/Owner under this Agreement, Tenant shall be responsible for all costs of litigation and collection including, but not limited to, reasonable attorney’s fees if Agent/Owner prevails in said legal action.
22. Every effort is made to ensure all information in Agent’s advertising is accurate and complete. However, Agent cannot be held responsible for typographical errors, omissions, price changes, and other changes made by owners within the unit.
23. In accordance with the National Association of Realtors Standards of Practice and Code of Ethics, it is hereby disclosed that Brown Mountain Lodge has contractual relationships with the Owners. This contractual relationship employs Brown Mountain Lodge to act as the Agent of the Owner and treat all parties (Tenants and Owners) honestly, fairly, and in good faith.
24. Notwithstanding any other assurance to the contrary, this lease is not binding or effective until signed by Tenant and Agent, and Advanced Rent payment (reservation deposit and sales tax) is received by Agent.
25. Tenant is responsible for abiding by all rules, regulations, and instructions in the Lease Agreement and/or posted in the units. Any exceptions to the above-mentioned rules, regulations and instructions must be approved in writing in advance by an officer of Brown Mountain Lodge.
26. If at the time tenant is to begin occupancy of the property, BML or Owner cannot provide the premises in a fit and habitable condition, or occupancy is unavailable for some unavoidable reason, BML will make all efforts to substitute a reasonably comparable property for occupancy. In the event that BML is unable to do so, tenants exclusive remedy shall be a refund to tenant of all payments made. Tenant expressly acknowledges that in no event shall BML or Owner be held liable for any consequential or secondary damages, including, but not limited to, any expenses incurred as a result of travel, costs of re-renting, etc. Tenant must submit any complaint regarding accommodation to BML, in writing, prior to checkout for consideration by Owner. The Tenant agrees to release, indemnify, and hold harmless the Owner and BML from and against any and all liability for injury to the person or the tenant or to any member of his household resulting from any cause whatsoever, except only such a personal injury caused by the negligence or intentional act of the Owner or BML. This indemnification includes any and all costs and expenses which may accrue to Owner, or BML including reasonable attorney’s fees.
27. In the event the property subject to this agreement is voluntarily transferred by Owner, Agent will advise Tenant of transfer of property in accordance with Sec. 42A-19 of the NC Vacation Rental Act.
28. BML, the property owner, or their representatives have the right to enter premises during tenancy to inspect, make repairs, mow grass, or show property for sale.
Pet friendly cabin rentals near Boone, Blowing Rock and Grandfather Mountain
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